TRAVEL CLAIMS

GOING SOMEWHERE ON ORDERS?

DON'T FORGET TO FILE A TRAVEL CLAIM WHEN YOU GET BACK!

BLOCK BY BLOCK TRAVEL VOUCHER INSTRUCTIONS.

FIRST you will need to print a blank Travel Voucher DD1351-2.  You can open one here and print it to fill out as you go through the instructions.

By using these instructions, you will help us settle your travel claim without unnecessary delay.

Please TYPE or PRINT all information in BLOCK CAPITAL LETTERS and ensure legibility.

Review the second page of your travel claim form for PRIVACY ACT INFORMATION, PENALTY STATEMENT, and information to complete your claim.

BLOCK 1.    PAYMENT - Check EFT.  Contact the Administrative Office if you DO NOT have a bank account.

BLOCK 2.    TYPE OF PAYMENT - Place an X on boxes, which apply to you.  Most often for Midshipmen travel it is TDY.

BLOCK 3.    LEAVE BLANK.

BLOCK 4.    NAME - Last, First, MI

BLOCK 5.    GRADE - Enter your Rank (e.g., MIDN)

BLOCK 6.    SSN - Print your social security number.

BLOCK 7.    ADDRESS - Print your mailing address in blocks 7a,b,c,d.

BLOCK 8.    WORK PHONE - Enter the unit's main phone number (540) 231-7883.

BLOCK 9.    TRAVEL ORDER NUMBER - Enter the Standard Document Number (SDN) from your travel orders.

BLOCK 10.    PREVIOUS TRAVEL ADVANCES - (Excluding ATM) - Indicate ANY and ALL travel advance payments issued to you.

BLOCK 11.    ORGANIZATION AND STATION - Enter the unit's information - NROTCU VPI Blacksburg, VA

BLOCK 12.    DEPENDENTS - Place an "X" in accompanied if your dependents traveled at government expense.   Place an "X" in unaccompanied if your dependents did not travel or you do not have dependents.

BLOCK 13.    DEPENDENTS ADDRESS ON RECEIPT OF ORDERS - Provide your dependents' residential address (including ZIP code) when you received these orders if your dependents traveled at government expense.

BLOCK 14.    HAVE HOUSEHOLD GOODS (HHG) BEEN SHIPPED.  Answer Yes or No. Leave blank for any non-PCS orders.

BLOCK 15.  ITINERARY:

    a.    DATE - Indicate current year, then date of departure or arrival in each block in month and day order (i.e. 6/15, 12/20, etc.).

    b.    PLACE - Indicate each place, command, city, base, activity, or airport where the traveler stops, reports for duty or performs a mission.  LISTING A SHIP:  Location is a MUST (i.e. USS UNDERWAY, Norfolk, VA).

    c.    MEANS/MODE OF TRAVEL - See two digit codes on reverse of your travel claim.  Some helpful information for means of travel:

            "GP" - Means the government made your reservations and paid for your plane ticket.

            "PA" - Means that you travel by private automobile.

            "GV" - Means government vessel - including ships.

            "GA" - Means you were provided a ride in a government car, van or bus.

            "CA" - Means you used a taxi or other commercial automobile.

    d.    REASON FOR STOP - See two digit code on reverse.  Some helpful information:

            "AT" - Means awaiting transportation (i.e. Airports, etc.).

            "TD" - Means temporary duty.

            "MC" - Means mission complete - used when you returned to Blacksburg or Home.

    e.    LODGING COST - Indicate the total amount paid for lodging at this stop.  This entry is required for Temporary Duty (TD) stops.  Enter "NONE" if you did not pay for lodging at this point.  This amount should be indicated in the currency paid (e.g. U.S. Dollars, Japanese Yen, etc.).

    f.    POC MILES - Use this block when "PA" is your mode of travel.  Indicate one way mileage.

BLOCK 16.    POC TRAVEL - "X" as appropriate.  If you were owner/operator and passenger during different legs of your travel, modify your means of travel to read "PASS" during those legs of travel when you were a passenger.

BLOCK 17.    DURATION OF TDY/TAD TVL - Place an "X" as applicable.

BLOCK 18.  REIMBURSABLE EXPENSES - Print or type any and all items of reimbursable expenses (i.e. Lodging Cost, Rental Car, Conference Fees, Bridge Tolls, Taxi Expenses, etc.).  Tips and Porter fees must be itemized, showing actual cost and number of bags.  RECEIPTS ARE REQUIRED FOR THE FOLLOWING EXPENSES:  All lodging receipts, Rental Car receipts, Commercial Tickets for official travel, ALL expenses claimed that exceed $75.00.

BLOCK 19.    DEDUCTIBLE MEALS - Normally left blank.  If you ate meals free of charge in a government galley, on a day when you received per diem, enter this information.

BLOCK 20.     a.  CLAIMANTS SIGNATURE - Sign your claim here.   b.  DATE - Enter the date you signed your claim.

TURN YOUR CLAIM INTO THE ADMINISTRATIVE OFFICER for processing.  Don't forget to include with your claim your ORIGINAL ORDERS, ORIGINAL AIRLINES ITINERARY, and any required RECEIPTS.

NOTE:  Normal processing time for travel claims is about three weeks.